Most issues involving wage and hour law are defined by the Fair Labor Standards Act (FLSA), which governs what an employer can and cannot do when it comes to your time at work and how you are compensated. The FLSA primarily covers issues regarding overtime pay, including how workers are classified in order to qualify for overtime or to be exempt from overtime.

Additionally, there are rules in place that dictate when employees must be “on the clock” and paid for their time. This area of law applies to workers who are asked to perform certain job duties before clocking in or after clocking out. This issue is often referred to as Donning and Doffing because it frequently applies to workers who must change into and out of a uniform or protective gear when entering or leaving the workplace or job site.

Wage and hour issues also involve questions of fair and equal pay that are covered by the Equal Pay Act of 1963 and the Lilly Ledbetter Fair Pay Act of 2009.

Fair Labor Standards Act (FLSA)

The Fair Labor Standards Act (FLSA) is a federal law passed by Congress in 1938 that applies to most business in the U.S. The FLSA establishes a national minimum wage, guarantees overtime pay for hours worked in excess of 40 per week in certain jobs, and prohibits employers from exploiting minors and engaging in “oppressive child labor.”

While the FLSA applies to nearly every business or organization in the U.S., it does not apply to independent contractors or volunteers because, who are not considered “employees” under the FLSA.

Equal Pay Act of 1963

A cornerstone of wage and hour litigation is the Equal Pay Act, the “Equal Pay for Equal Work” law that prohibits sex-based wage discrimination between men and women in the same establishment performing jobs that require equal skill, effort, and responsibility under similar working conditions.

According to the Equal Employment Opportunity Commission (EEOC), wages can include more than just hourly or annual pay; they include bonuses, company cars, expense accounts, insurance, and other forms of compensation. Under the Equal Pay Act, employers cannot lower one employee’s wages to make them equal with another’s.

Employers also must pay employees equal wages in the same form. For example, an employer cannot pay a higher hourly wage to a male employee and attempt to make up the difference by paying a female employee a bonus.

Equal pay illustrationIn addressing the issue of “equal work,” the Equal Pay Act does not require that everyone’s job be identical, but only that they are “substantially equal,” according to the EEOC. Evaluating the equality of jobs should take into account actual job duties — not titles, classifications, or other terminology. Equality also may be evaluated by considering whether both jobs require an equal amount of skill, effort, and responsibility.

The Equal Pay Act measures skill by factors such as the experience, ability, education, and training required to perform a job. An employee may bring additional skills to a job — for example, holding a college degree while the co-worker does not. But if the job does not require a degree or skill for successful performance, they should not be factors in compensation.

The Equal Pay Act defines effort as the “amount of physical or mental exertion needed to perform” a particular job. The law defines responsibility as “the degree of accountability required in performing a job,” taking into consideration the extent to which an employee works without supervision and in a supervisory capacity and the impact of an employee’s job functions on the employer’s business.

Lilly Ledbetter Fair Pay Act of 2009

A landmark labor law signed by President Barack Obama on Jan. 29, 2009, is named after an Alabama woman. The Lilly Ledbetter Fair Pay Act of 2009 was the first piece of legislation President Obama signed into law. This Act overturned the Supreme Court’s decision in Ledbetter v. Goodyear Tire & Rubber Co., Inc., 550 U.S. 618 (2007), which severely restricted the time period for filing complaints of employment discrimination concerning compensation.

Ledbetter had worked for Goodyear Tire & Rubber Co. in Gadsden, Alabama, for nearly 20 years when she discovered she was being paid less than her male colleagues in the same job for the same work. She filed a complaint with the EEOC in 1998 and was initially awarded more than $3 million in back pay and punitive damages by a jury. The amount was later reduced to $300,000 by the judge, but Ledbetter appealed that decision to the U.S. Supreme Court.

In 2007, the Supreme Court ruled 5-4 to overturn the verdict, saying Ledbetter was required to file suit within 180 days of the initial act of discrimination, even though she had not found out about the pay discrepancy until it had been going on for years. Ledbetter began a campaign to change the law, taking her fight to the U.S. Senate and spearheading the legislation that now bears her name.

As a result of the Lilly Ledbetter Fair Pay Act, each unfair paycheck is considered an act of discrimination. This change makes each unfair paycheck a new unlawful employment practice that resets the statute of limitations. However, the law restricts back pay that can be collected to two years.

The Lilly Ledbetter Act allows employees to dispute employer decisions about base pay or wages, job classifications, career ladder or other noncompetitive promotion denials, tenure denials, and failure to respond to requests for raises.

Overtime

Overtime pay is one of the most abused areas of employment law, usually because some employers misclassify employees to avoid paying overtime. There are specific criteria that must be met for an employee to be exempt from receiving overtime. All states are subject to federal laws governing overtime pay, and if you feel you are being denied overtime pay, you should seek legal counsel.

Fair Labor Standards Act (FLSA) laws require overtime compensation be paid (at time and one-half) for all hours worked over a prescribed threshold — typically 40 hours per week – for all “nonexempt” employees.

On August 23, 2004, controversial changes to the FLSA’s overtime regulations went into effect, making substantial modifications to the definition of an “exempt” employee. Low-level working supervisors all throughout American industry were reclassified as “executives” and lost overtime rights. Attempts in Congress to overturn the new regulations have been unsuccessful.

U.S. labor laws allow several exemptions to relieve an employer from having to meet the statutory overtime, minimum wage, and record-keeping requirements. The largest of these are executive exemptions, which apply to professional, administrative, and executive employees. Legal exemptions are narrowly defined, and an employer must be able to prove that its employees fit plainly and unmistakably within the exemption’s terms.

For instance, the executive exemption under the FLSA allows companies to pay store managers a set salary and avoid paying when they work more than 40 hours in one week. But the exemption also mandates that managers actually do management duties as their “primary duty” as opposed to “manual labor,” such as stocking shelves and running a cash register.

Likewise, an employer cannot simply exempt workers from the FLSA by calling them independent contractors. Many employers have illegally misclassified their workers as independent contractors in order to avoid paying overtime, because the FLSA doesn’t require employers to pay non-employees (independent contractors and volunteers) overtime.

FLSA lawsuits typically seek recovery for unpaid or underpaid back wages, plus double damages (called “liquidated damages”) and attorneys’ fees. FLSA cases seeking to recover unpaid overtime and damages are commonly filed as “collective actions” on behalf of a group of employees with the same or similar complaints.

In addition to the FLSA, many states have their own causes of action that mirror the protections provided under the federal scheme. In some instances, state labor laws offer greater protections than those afforded by the federal government

Donning and Doffing

Another area of the FLSA in which we are litigating involves what is known as “donning and doffing.” These cases involve industries where employees are required to put on and take off protective gear, clothing, or uniforms as a prerequisite for doing their job.

Agriculture workers spraying cropsMany companies do not pay employees for the time spent donning the protective gear and/or doffing the gear at the beginning and ending of a shift, or during break periods throughout the workday.

Most of the time the protective clothing is not only required, it is often an essential part of the production process that guarantees the quality of the product. Industries where we typically see donning and doffing cases include electronic manufacturing facilities with cleanrooms; chicken processing facilities; beef packing facilities; and other agricultural industries.

Additionally, we have seen litigation in industries where the protective clothing is essentially safety gear for hazardous activities.

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